Job Title: Office Administrator Apprentice

Apprenticeship: Business Administrator Level 3

Location: Hove

Salary: £16,000 – £19,000 per annum

Hours: Full time, 37.5 per week

Start Date: February 2026

Our client is a trusted and reputable property management firm with a strong commitment to delivering excellent service and maintaining lasting relationships with clients and residents. We specialise in providing personalised management solutions for residential and commercial properties, ensuring efficiency and quality at every level.

The Office Administrator plays a key role in ensuring the business meets its Health & Safety and statutory compliance obligations across a large portfolio of properties. The role combines compliance administration with general office and operational support, acting as a central point of coordination for documentation, monitoring, and reporting.

Benefits

• A supportive and collaborative team environment.
• Opportunities for professional growth and development.
• The chance to make a meaningful impact within a growing company.
• Support & Guidance in completing apprenticeship qualification.

Desired Skills & Qualities

• Customer-focused, with a commitment to providing excellent service.

• Proactive and able to work independently as well as part of a team.
• Excellent organisational and record-keeping skills
• High attention to detail and accuracy
• Ability to manage ongoing compliance tasks alongside daily office duties
• Confident communicator with internal teams and external contractors
• Strong working knowledge of Microsoft Excel, particularly tracking and monitoring data
• Valid UK driver’s license (if applicable).

Desired Qualifications

• Grade 4 ( C ) or above in English & Math

Responsibilities for an apprentice

• Health & Safety Compliance

• Monitor statutory compliance schedules using Excel spreadsheets and internal trackers across all managed properties
• Carry out daily checks of compliance logs to ensure inspections, certificates, and actions are up to date
• Attend property inspections when required to support compliance requirements

• Provide administrative support to the Director’s PA and Property Managers
• Answer and direct telephone calls and manage incoming emails
• Welcome visitors, contractors, and clients to the office
• Open, sort, and distribute incoming post and invoices
• Prepare, print, and frank outgoing correspondence
• Hand out and track keys through our internal key log

• File and maintain invoice records accurately
• Provide occasional assistance with accounts-related tasks

Apprenticeship Information

You will be enrolled on the Business Service Level 3 Apprenticeship, typically completed over 18 months. This includes:

• Regular workplace-based learning supported by your training provider and line manager
• A minimum of 6 hours per week of off-the-job training
• Development of skills, knowledge, and behaviours aligned to the apprenticeship standard
• Completion of a portfolio and end-point assessment
• Functional Skills support in English or Maths if not previously achieved at Level 2

Prospects  

Once you have completed your apprenticeship there will be the opportunity to potentially go into a permanent based role.

For more information or to apply, please contact Frankie at Next Step Apprenticeships on 01273 063769.