Business Administrator Apprenticeship – Law firm

Full Time
Hove
Posted 1 week ago

Our client based in Hove, is looking to recruit an office Administrator to ensure smooth running of the Branch and provide administrative support.

Responsibilities.

  • Sorting incoming and outgoing post and DX and putting into appropriate trays
  • Providing reception cover when needed
  • Entering deeds, wills and powers of attorney onto data base and securely storing them in the strong room
  • Carrying out 6-monthly audits on deeds wills and powers of attorney removed from strong room
  • File filleting and closing in readiness for electronic archiving
  • Check PFW for undertakings/outstanding appointments and calculate interest payable where applicable before closing files and signing off file closure forms
  • Preparing closed files for archiving and retrieving from archive centre if required
  • Carrying out banking procedures including paying in cheques received in that day
  • Maintaining petty cash and preparing expense sheets to be balanced at end of month
  • Dealing with engineers and workmen when called in to work in premises
  • Maintaining fire alarm records and responsible for system working efficiently
  • Maintaining two weekly health & safety, and fire safety checks
  • Ordering stationery on a weekly basis
  • Ordering kitchen and food supplies for the branch
  • Provide refreshments for clients if necessary
  • Ensure all client facing areas are kept to a high standard
  • Assisting the IT Department when possible
  • To assist with any other ad hoc office support tasks as they arrive

Personal Specification.

  • Personable and friendly manner
  • Ability to use own initiative
  • Good organisation skills
  • Positive, confident and flexible approach to tasks
  • Professional and clear telephone manner
  • Able to work well as part of a team

Key Skills, Knowledge and Experience.

  • Previous office experience
  • Good IT skills
  • Excellent verbal and written communication skills
  • Good organisation and self-motivation skills
  • Interpersonal and communication skills
  • Building relationships and team working skills
  • Flexibility

Desired qualifications

  • GCSE English, Maths and IT – minimum grade 4 / C (or equivalent)

Job Features

Job CategoryBusiness Administration
HoursMonday-Friday, 9am-5pm
Salary£12k-£14k per annum

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